FAQ
Pre-Campaign Phase
Is the ShaperAid Playbook the right tool for my community?
Yes, the ShaperAid Playbook provides comprehensive guidelines and resources tailored to help communities organize and execute humanitarian aid campaigns effectively.
Does my project qualify for ShaperAid?
Projects that aim to provide humanitarian aid, raise awareness, and support vulnerable communities align with ShaperAid’s objectives. Ensure your project meets these criteria.
How do I get started as a volunteer organizer for a new campaign?
Begin by reading the ShaperAid Playbook, connect with the core team, and utilize available resources. Define your campaign’s objectives and recruit a dedicated team.
How do I find a trustworthy NGO to work with?
Research NGOs with a strong track record and transparent operations. For example, Anera is recommended due to its efficient fund allocation and longstanding presence in the region.
How do I keep track of the NGO’s operations on the ground?
Maintain regular communication with the NGO, review their updates and reports, and verify their activities through trusted sources and local contacts.
How do I find collaborators for this campaign?
Reach out through your network, social media, local hubs, and ShaperAid community channels. Use the volunteer form and engage interested individuals.
How can I engage the HQ and/or my Community Champion?
Communicate your campaign plans and objectives clearly, seek their advice and support, and keep them informed of your progress and needs.
What do I need to get started?
Access to the ShaperAid Playbook, a clear campaign objective, a committed team, communication channels, and initial resources such as the media kit and templates.
Whom do I talk to if I have questions about the playbook?
Contact your Community Champion, Regional Coordinator, or the core team members listed in the ShaperAid Playbook for guidance and support.
How can individuals and organizations contribute before the campaign launch?
They can spread awareness, donate funds, prepare promotional materials, and engage their networks to support the upcoming campaign.
What resources are available to prepare for the campaign?
Resources include social media templates, caption suggestions, the ShaperAid media kit, and background information on partnering NGOs.
How can I recruit and onboard other volunteers?
Use social media, local hub meetings, and personal outreach to invite volunteers. Provide clear information about the campaign and how they can contribute.
What legal and logistical considerations should I be aware of?
Ensure compliance with local regulations regarding fundraising and volunteer activities. Understand the legal requirements for partnerships with NGOs.
How can I ensure transparency and accountability in my campaign?
Establish clear reporting mechanisms, maintain open communication with your team and donors, and regularly update stakeholders on progress and financials.
During Campaign Phase
How should I structure my internal team?
Organize your team into roles such as communication, fundraising, logistics, and volunteer coordination. Assign clear responsibilities to each member.
How do I work with the Community Champion and Regional Coordinators?
Maintain regular communication, seek their input on strategic decisions, and coordinate activities to ensure alignment with regional and global efforts.
How can I work with my Community Manager at the HQ?
Provide regular updates, request support and resources as needed, and collaborate on broader campaign initiatives and outreach.
How can I effectively coordinate volunteer efforts during the campaign?
Use structured communication channels, hold regular check-ins, assign clear tasks, and provide necessary resources and support.
What are the main activities volunteers should focus on during the campaign?
Focus on raising awareness, driving donations, organizing events, and maintaining communication with donors and supporters.
What should and should I not communicate to those outside the team?
Communicate campaign goals, progress, and how people can help. Avoid sharing sensitive internal discussions or unverified information.
How should volunteers handle donations and financial contributions?
Direct all donations through the official campaign donation link. Ensure transparency and proper documentation of all contributions.
What are the best practices for corporate fundraising?
Build relationships with potential corporate donors, highlight the tax-deductible nature of donations, and provide clear information about the impact of their support.
How can we engage local media and influencers to support our campaign?
Reach out to local media outlets and influencers with press releases, campaign information, and ways they can help spread the word.
How can we ensure volunteer safety and well-being during the campaign?
Provide clear guidelines, ensure volunteers have necessary resources, and maintain regular check-ins to support their well-being.
Post-Campaign Phase
How will the impact of the campaign be measured and reported?
Impact will be measured through funds raised, volunteer engagement, and the reach of awareness efforts. Detailed reports will be provided by the core team and the NGO.
What should volunteers do after the campaign ends?
Continue to engage by sharing impact reports, thanking donors, and exploring opportunities for future campaigns.
How can volunteers stay informed about ongoing and future campaigns?
Stay connected through ShaperAid’s social media channels, newsletters, and regular meetings.
How can volunteers provide feedback and suggestions for future campaigns?
Provide feedback through surveys, meetings, or direct communication with the core team. Constructive feedback is valuable for improving future efforts.
Can volunteers continue to support the cause post-campaign?
Yes, ongoing support is encouraged through continued awareness efforts, donations, and participation in future campaigns.
How can we document and share the success stories from the campaign?
Collect testimonials, photos, and impact data to create reports and share them through social media, newsletters, and meetings with stakeholders.
What are the next steps for long-term engagement and sustainability?
Plan for regular updates to supporters, maintain relationships with donors, and explore new initiatives to build on the success of the campaign.
